Minutes from the 2018 AGM

Sevenoaks Shakespeare Society Annual General Meeting

Sunday 16th September 2018


Venue: 39 Knighton Road, Otford TN14 5DL

Attendees:, Karen Friett, Paul Friett, Colin Hill, Nick Page, Sandie Peters, Bryan Richardson, John Turnbull,  Jo Groves, Sebastian Junemann, Pam Walshe, Phil Newton, Helena Simpson, Arthur Smith, Phil Newton, Audrey Franks,  Diane Richardson, Bryan Richardson, Ray Russell, Brian Kemp, Robert Good

Later arrivals/Non Members:  Natalie Smith, Jo McGovern, Penny (Robert), Brian’s +1, Chris Cole

The meeting opened at 1:15 pm, following a minor domestic crisis!

  1. Apologies for Absence: Claire Kingshott, Roger Walshe, Elizabeth Adcock, Peter Nicholson, Doreen & Patrick Pascall, Natalie Smith, Julian Agnew, Brenda Mullinger, Kate Peters, Ray Currier, Iain Drennan, Ben Dangerfield, Lucy Smith


  1. Minutes of the 20th AGM held on Sunday 17th September 2017 were accepted as a true record. This was proposed by John Turnbull and seconded by Phil Newton.



  1. Matters Arising. There were no matters arising.


  1. Chairman’s Report
  • We continue with monthly Committee meetings, all have been well attended with no postponements.
  • We have had a successful year, with well attended auditions, giving a good choice for the director! Sadly the part of Ariel had to be recast as Matt Friett was not able to take this up following his accident.  He is now on the mend properly.  The Tempest was very well received with our audiences, and again our best audience was the Saturday evening at St Briavels.
  • 12th Night Quiz – Again a very enjoyable and well attended evening. For once Team Turnbull did not win, as not present!
  • Sevenoaks District Drama Festival – our entry this year was Hamlet II, directed by Phil Newton, which was very enjoyable to work on and went down very well with the audience.
  • Once again, the Smartest Artists were not Sevenoaks Shakespeare, not least because our best round was not included in the overall scores!
  • Looking ahead, we have auditions for A Midsummer Night’s Dream and our Drama Festival entry The Second Best Bed coming up very soon. There will be two performances for the latter, as we are entering the Oxted Barn Festival which is conveniently one week before the Drama festival.    We also have another performance of Bard With a Beat, as we have been booked to perform at Ightham Mote in November.   Our 21st Anniversary Dinner is in October, in a very atmospheric barn venue at The Stanhope Arms.
  • Colin concluded by thanking the committee for all their work over the past year, Jo and John for hosting the meetings, and Julian Bryan and Jo for all their work on the set for The Tempest.


  1. Treasurer’s Report and Accounts


  • Accounts were on the website and available on paper at the meeting. There is a one-page summary The Year in Numbers and a three-page full account.
  • Again we are reporting a loss and again there are two main reasons:
  • There was a one-off cost to create and launch our new website, including training and support.
  • The Sevenoaks Drama Festival, as usual, is all expenditure and no income, but we support a cultural event and it is a shop window for the Society.
  • It appears that we have made a good profit on The Tempest but the accounts are not finalised, in that it is not clear if there are any outstanding items to be paid for. We do know that the visit to St Briavels made a profit this year of nearly £500.
  • Questions/Comments from the floor:
  • Audrey Franks asked the committee to consider the repositioning of the financial year in order that it is easy for the summer show to be included in the annual accounts. This will be considered.



  1. Elections to the Management Committee


There were three committee members standing down at this AGM, Julian Agnew, Colin Hill and John Turnbull, and all three indicated their willingness to restand. There were no further nominees.  It was proposed by Audrey Franks that these three be re-elected en bloc, and this was seconded by Ray Russell.


  1. Appointment of Honorary Auditor

Patrick Pascall, had once again expressed his willingness to be our auditor.  This was proposed by Sebastian Junemann and seconded by Nick Page.


  1. Presidents Address

Our Hon President Ray Russell began his address by apologising to all (but particularly John) for spilling red wine on the carpet and delaying the start of the meeting.

Ray closed by handing over the “Society Baseball Cap” to incoming Hon President Bryan Richardson.  Colin thanked Ray, and Audrey, for everything they had done for the Society over many years, and welcomed Bryan to his new role.  Bryan reminded the meeting of the drama warm up song “Bryan’s head is like a ping pong ball” however we refrained from actually singing it!  He recalled that last time we presented Dream we had an audience of over 1500, thus throwing down the gauntlet to the current team!


  1. Any Other Relevant Business


John Turnbull exhorted the meeting to spread the word about auditions far and wide.


There being no further business the meeting closed at 1:55pm



Later in the afternoon, Phil Newton spoke at length about his vision for Dream, and John Turnbull gave us the low down on The Second Best Bed.


Auditions:           Sunday 23rd September 2pm – 5pm, both plays, OMVH

Thursday 27th September 7:45 – 9:45pm, both plays, OMVH

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OK Al, sock it to us.......

Minutes from the 2018 AGM


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