Data Protection – The SSS Policy

 

The Sevenoaks Shakespeare Privacy Policy

The Sevenoaks Shakespeare Society is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

 

The personal information we collect from you

We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details. For Members, we may also take your photograph and ask you for your biography.

 

How we use information

We will  use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members (who are our Society’s Trustees). This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. Information may very occasionally be forwarded from other organisations, but we will never share your information with other third parties without your specific consent.

 

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information. We will keep your information indefinitely once you become an active member or supporter. Parting is such sweet sorrow, but you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further communications.

 

Your Rights

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

 

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

 

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact Sandie Peters HERE

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.

 

April 2018

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Data Protection – The SSS Policy

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